Data Management

Studies have shown that in corporate environments employees spend up to 40 percent of their time trying to find information they need in their daily routines. Time spent searching for documents, re-creating documents that already exist and shuffling through unstructured information account for billions of dollars in lost profits. In a typical organization, you find numerous copies of the same document in different locations which causes many challenges in efficiency and client services. The challenge organizations can have is the inability to effectively track their corporate documents and realize the detriment of ineffective data management on their bottom line.

Records Management is used for the storage, tracking and retrieval of any document, files, and optionally scanned documents (in Jpeg, TIF or PDF format) and electronic documents such as word processing documents, spreadsheets, presentations and computer generated reports. The power of SmartRecords is its ability to resource its powerful database that is used to report on any data entity within your organization at anytime from anywhere simply and easily. The database is user inspired in that the user is fully in control of all data elements defined (set up) in the database which allows you to define an unlimited number of data elements depending upon your organization’s wants and requirements.

Document Management enables your organisation to manage your documents in a well-organized manner electronically. Typically a large number of documents are stored for subsequent retrieval. Documents may be organized in folders by record type, or may be centrally organized in a general folder by category to maximize efficiency.

Global Marketplace

As your organization grows and has a global marketplace, it is vital that your information keeps up with your growth and allows you unprecedented freedom, simplicity, flexibility and security to manage and work on your documents from any location in the world. Any authorized person; your customers, vendors, partners or employees will have the opportunity to create, view, edit, share, control and manage your documents safely and securely anytime and anywhere in the world.

Most businesses generate a tremendous amount of paper with an increasing demand for digital content. We believe SmartRecords supports our contribution to creating a sustainable environment and contributes to your organization “Going Green”. Proposals, contracts, customer profiles, human resources related documents, financial reports, forms, announcements and memos are generated daily. The fact is most organizations have a challenge to effectively manage the volume and integrity compliance of documents that flow through each day.

SmartRecords Document Management Software enables organizations to effectively and efficiently create, capture, secure, share, and manage digital and paper-based documents with ease and control.